Every contract, lease, and service agreement monitored continuously. Renewal windows flagged 90 days out. Billing discrepancies surfaced before payment. Warranty history attached to every install.
Every contract an operation holds is a financial obligation with a deadline and consequences attached. Missed renewals mean rate escalations or lost agreements. Undetected billing discrepancies mean overpayments that aren't recovered. Warranty windows tracked in a spreadsheet nobody updates mean service costs that should have been covered by a manufacturer get absorbed instead.
TMI's Contract and Warranty Management system reads every contract, lease, and service agreement in your operation and monitors them continuously. Key obligations, rates, deadlines, and penalty clauses extracted automatically. Renewal windows flagged 90 days before expiry. Billing discrepancies surfaced before payment goes out. Lease obligations - development deadlines, continuous operation requirements, shut-in limits - watched automatically with extension requests drafted before the clock expires.
Every warranty period attached to every asset and install. When something breaks, the full history is one search away - including whether it's still under warranty and who the claim goes to. Contract compliance that doesn't require a dedicated person to maintain.
Every contract, lease, service agreement, and vendor MSA uploaded. The AI agent reads the full document and extracts key terms: rates, deadlines, renewal windows, penalty clauses, volume commitments, and termination conditions. All of it indexed and searchable - without anyone manually creating a summary or building a tracker.
Renewal windows flagged 90 days out. Billing discrepancies surfaced when vendor invoices exceed contracted rates. Lease obligations - development deadlines, continuous operation requirements, shut-in time limits - watched continuously. When a window approaches, the system drafts the extension request, identifies the right contact, and queues the response for approval before the deadline passes.
Every piece of equipment and every installation has a complete service record and warranty window attached. When something fails, the warranty status is visible immediately. Claims routed to the right manufacturer with the supporting documentation assembled automatically. No searching through files. No arguing over whether something was still covered.
Warranty tracking, AI contract monitoring, and lease obligation management - built to close every gap between a signed contract and its financial consequences.
Every piece of equipment and every install has a full service record attached. Warranty windows tracked automatically. When something breaks, the full history is one search away instead of three filing cabinets.
An agent that reads every contract, lease, and service agreement you have, extracts key obligations, deadlines, rates, and penalty clauses, and monitors them continuously. Renewal windows flagged 90 days out. Billing discrepancies surfaced before payment.
Watches every active lease for development deadlines, continuous operation requirements, and shut-in time limits. When an obligation window approaches, the agent drafts the extension request, locates the current mineral owner contact, and queues the associated payment for approval - before the clock expires.
Leases with development deadlines, continuous operation clauses, and provisions that expire if not acted on. The Lease Obligation Monitor watches every active lease and drafts the response before anyone has to remember to check. Lease protection that doesn't depend on someone's calendar reminder.
MSAs with pricing tiers that change quarterly. Vendor and subcontractor agreements with insurance or compliance renewal requirements. SaaS and equipment contracts with auto-renewals and penalties. The Contract Intelligence Agent monitors every obligation and surfaces discrepancies before they become disputes - not after a vendor has already been paid the wrong amount.
Manufacturer warranties on every unit installed. Service and subscription agreements with annual escalation clauses. Contracts with coverage exclusions or usage limits buried in the terms. Warranty and term tracking attached to every asset or account means the history is always available - and claims are filed before the window closes.
The contracts are signed. The obligations are real. The question is whether you have a system that monitors them - or whether you find out what was missed after it's already too late to act.
FAQ
The system extracts key terms from contracts - payment amounts, rates, service requirements, liability clauses, penalty provisions, renewal dates - and maintains them in a structured database. Alerts fire when obligation deadlines are approaching, when service requirements haven't been met, and when renewal windows open.
TMI's contract intelligence layer reads existing contracts in PDF or document format and extracts obligations, rates, deadlines, and penalty clauses automatically. For active contract portfolios, this means a business can import its existing agreements and have them structured and monitored without manual data entry for each contract.
For each obligation in the contract database - delivery deadlines, payment terms, service minimums, renewal windows - the system calculates the alert timing and fires notifications at configured lead times. A renewal window that opens 90 days before contract expiration gets an alert at 90, 60, and 30 days. A penalty clause with a 30-day cure period gets an alert immediately when the trigger condition is detected.
For service agreements and recurring contracts, the billing system pulls rates and terms from the contract record rather than from a manually maintained price list. When contract rates change at renewal, the update in the contract record flows automatically to billing. Invoice disputes are resolved by reference to the contract record with full audit trail.
Yes. Subcontract terms - rates, scope, insurance requirements, payment terms, performance standards - are managed alongside prime contract terms. When a subcontractor is assigned to a job, their contract rates and requirements are available to the work order and billing systems automatically.
A standard contract management implementation for an active portfolio of 50-500 contracts typically takes 6-10 weeks, including the contract intelligence extraction for existing agreements. Larger portfolios or complex multi-party agreements take longer to structure.
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