Real-time inventory across every site and warehouse. Auto-reorder triggers before stock runs out. Predictive demand based on scheduled jobs and equipment health data.
A job halted for a missing part is a day lost, a crew standing around, and a customer not getting serviced. A warehouse overloaded with the wrong stock ties up capital that should be in the field. Most operations manage inventory reactively - ordering when they run out, stocking what they're used to buying, and absorbing the cost of both extremes.
TMI's Smart Inventory system tracks every part, material, and consumable across every site and warehouse in real time. When stock drops below threshold, reorder requests are generated automatically. But the real leverage is predictive: the AI agent forecasts demand based on scheduled jobs, historical consumption rates, and equipment health data from your maintenance system - so purchase orders are drafted before stock runs out, not after the job stalls.
Every part consumed ties directly to a job cost code. No more estimated material costs. Actual consumption against actual budget, visible while the job runs.
Every part, material, and consumable logged across every site, truck, and warehouse. Consumption recorded at the point of use, not at end of shift. Stock levels visible without calling anyone or walking to a shelf. Discrepancies flagged automatically when usage doesn't match records.
The AI agent analyzes the jobs scheduled for the next 30 days, the historical parts consumption on similar jobs, and the current equipment health signals from your maintenance system. It surfaces which parts are likely to be needed, when, and in what quantities - before anyone orders reactively or runs short mid-job.
When demand is forecast or stock hits reorder threshold, purchase orders are drafted automatically - quantities calculated, vendor lead times factored in, approval routed to the right person. No more emergency orders at premium freight. No more overstock from over-ordering to compensate. Procurement optimized without anyone managing it manually.
Real-time inventory visibility paired with AI-driven procurement - the combination that eliminates both stockouts and overstock.
Track parts, materials, and consumables across every job site and warehouse. Auto-reorder alerts before you run out. Direct tie-in to job costing so you know what every job actually consumed.
An agent that forecasts parts and material demand based on scheduled jobs, historical consumption, and equipment health data. Purchase orders drafted before stock runs out. Vendor lead times factored in automatically. No more mid-job supply emergencies or overstock tying up capital.
Vendor portal integrations, barcode and RFID scanning, multi-site transfer workflows, and ERP system sync built to your existing procurement infrastructure.
Production halts cost thousands per hour. Predictive procurement keeps critical spares on hand before equipment health signals turn into unplanned downtime. Every part consumed on a maintenance job tied to the asset's cost record automatically.
Remote locations and long vendor lead times make reactive ordering punishing. The procurement agent factors in vendor travel time and site accessibility when forecasting. Parts arrive before the job starts, not after three days of a crew waiting on a supplier.
A shelf out of stock is a sale lost, a reagent shortage is a test delayed, a missing consumable is an order that can't ship. Demand forecast from sales, schedules, and usage history keeps the right stock on hand - the fast movers always available, the rest reordered before the gap costs you a customer.
Every mid-job supply emergency and every overstock expense is a system problem, not a purchasing problem. We'll show you what predictive procurement looks like in your operation.
FAQ
The system tracks inventory across all locations - warehouses, vehicles, job sites, stores, and stockrooms - updating in real time as items are used or sold. When a tech logs materials used on a work order, those items are decremented from their van inventory. When inventory drops below a reorder point, the system triggers a purchase order automatically.
Each second trip costs a field service company $150-$400 in lost billable time plus fuel. The system tracks what is in each van in real time. Before the next day's dispatch, it shows which vans need restocking. Techs start each day with the materials they will need for their scheduled jobs, not a van that has whatever survived from last week.
Reorder points are set based on historical usage patterns and lead times. When inventory at any location drops to the reorder threshold, the system generates a draft purchase order for the preferred supplier at the negotiated pricing. The purchasing manager reviews and approves, or the system can be configured for automatic PO generation within defined parameters.
When materials are logged from a work order, the system records the cost (purchase price) and the billing price (markup applied) for each item. This connects inventory consumption directly to job costing - actual material cost on each job - and to billing - the invoice line items are pulled from what was actually consumed, not estimated.
The system tracks inventory across an unlimited number of locations - central warehouse, regional depots, individual vans, active job sites. Transfers between locations are tracked. Job site inventory is monitored for excess and shortage in real time against the job bill of materials.
A standard van stock and warehouse inventory implementation takes 6-8 weeks, including integration with existing purchasing and billing systems. Adding supplier integration for automatic PO generation extends the timeline by 4-6 weeks.
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