Digital permit creation, tracking, and approval - plus scope change documentation that catches every dollar before work continues without sign-off.
Work that starts before permits are in place is a liability waiting to happen. Missed renewals mean shutdowns. Verbal change orders mean scope creep absorbed as losses. These aren't paperwork problems - they're revenue and risk problems that compound with every untracked approval.
TMI's Permit and Work-Order Management system puts a digital backbone under every approval workflow. Permits created and tracked in one place. Expiry dates monitored automatically. Change orders documented, priced, and signed in the field before work continues. Every dollar of scope change tied to a contract line item, with a full audit trail for disputes, inspections, and regulatory reviews.
No more inbox archaeology. No more verbal approvals that evaporate when the job goes sideways. Every permit status visible in real time, from the office or from a phone on site.
All permits, drawings, and regulatory documents uploaded and version-controlled from day one. Expiry dates captured. Renewal windows tracked automatically. Every document searchable by job, location, type, or status - not buried in an inbox or a shared drive nobody organized.
The system monitors every active permit and flags upcoming expirations before they lapse. Renewal requests routed to the right person with the right documentation attached. No missed deadlines because someone forgot to check a spreadsheet. Regulatory compliance maintained continuously, not scrambled for before an inspection.
When scope changes, the field crew issues a change order on the spot - with photos, description, and pricing tied to the original contract. The office reviews and approves digitally. Work doesn't continue until the signature is in. Every change order in the audit trail, not in someone's memory.
Built to cover every permit, every document, and every scope change - before they become a liability or a loss.
Every permit, drawing, spec sheet, and compliance document organized, version-controlled, and searchable. Expiry alerts before renewals lapse. No more missed deadlines buried in an inbox.
Every change request documented, priced, approved, and tied to the original contract in real time. No more scope creep absorbed silently. Change orders issued in the field, reviewed in the office, and signed before the work continues.
Sub-permit tracking, multi-jurisdictional approval workflows, signature capture, and regulatory notification integrations built to your operation's specific requirements.
Drilling permits, flare permits, environmental approvals, and pipeline crossing agreements tracked from application through expiry. Renewal windows managed before regulators ask questions. Change orders on well modifications priced and signed before rigs move.
Building permits, electrical permits, plumbing permits, and inspection sign-offs tracked against each project phase. Change orders issued when scope shifts - not after the job closes and the argument starts. Every scope change documented before anyone picks up a tool.
Licenses, regulatory filings, client approvals, and contractual sign-offs tracked by engagement and jurisdiction. Out-of-scope requests captured the moment they come up - with pricing, approval, and signature before the work starts. No more unpaid additions that the client conveniently forgets agreeing to.
Every missed permit and every verbal change order is money left on the table or a liability waiting to surface. Let's fix the system before it costs you again.
FAQ
The system maintains a database of every active permit, license, or approval across every active project - issue date, expiration date, inspection requirements, jurisdiction, and associated work orders. When a permit is approaching expiration or an inspection deadline is upcoming, alerts fire at configured lead times. When a job requires a permit that hasn't been issued, the system flags the dependency before work is scheduled.
Businesses managing dozens of simultaneous projects typically track permits and approvals manually - spreadsheets, email reminders, tribal knowledge. At that volume, permits expire or inspections are missed. The system tracks every permit and approval for every active project in one view, with automated alerts replacing manual monitoring.
When a job is scheduled for a site, the system checks permit status for the required work types at that location. If a permit hasn't been issued, the job is flagged before dispatch - not discovered when the crew arrives and can't work. If a permit is pending inspection before work can continue, that dependency is visible in the scheduling view.
Building permits, electrical permits, plumbing permits, mechanical permits, environmental permits, right-of-way permits, inspection certificates, and any other time-sensitive documentation that gates job execution. The system can be configured for any document type with an issue date, expiration date, and associated work requirements.
The system tracks permit application status through the approval process - submitted, under review, approved, issued. It connects to permit portal integrations where available for status updates. When a permit is approaching expiration on a long-running project, the renewal process initiates automatically at a configured lead time.
A permit and document tracking implementation for an active portfolio of projects typically takes 4-8 weeks. This includes importing existing permit records, configuring alert timing, and integrating with job management and dispatch systems. Permit portal integrations for automatic status updates add 2-4 weeks.
TMI