Insurance certificates, licenses, qualifications, and payment history in one place - for any business that relies on outside vendors, subcontractors, or partners. Expiring credentials flagged automatically. AI reviews compliance documents against your requirements - deficiencies caught before onboarding completes.
Managing subcontractors and vendors at scale means tracking hundreds of certificates across dozens of companies - each with its own renewal cycle, regulatory requirement, and engagement-specific requirement. Spreadsheets miss expirations. Email chains lose documents. And when something goes wrong with a non-compliant vendor, the liability traces back to the business that waved them through. That risk is the same whether the vendor is on a job site, in your office, or delivering work remotely.
TMI's subcontractor management infrastructure centralizes every vendor credential in a single tracked record. Insurance certificates, qualifications, licenses, and payment histories. Expiry dates monitored against regulatory calendars. When a vendor submits a compliance document, the AI reviews it against current requirements and your own requirements before the record is cleared - not after someone manually reads through it three weeks later.
Every subcontractor and vendor gets a compliance profile: insurance certificates, licenses, qualifications, training records, and payment history. Expiry dates flagged on a rolling calendar. The system sends automatic reminders to the vendor and your procurement team before anything lapses.
When a vendor submits a certificate, contract, or regulatory document, the vendor compliance agent reviews it against current requirements and your own requirements. Deficiencies identified, the vendor notified with the exact gap and what's needed to correct it, and the record tracked to resolution.
Vendor clearance status is visible in real time. Managers and coordinators see whether a vendor is cleared before assigning them to a job or engagement. Non-compliant vendors cannot be scheduled until the record is resolved. Onboarding that used to take three months completes in days.
Two systems that manage vendor compliance from initial onboarding through ongoing credential maintenance, for businesses in any industry - automatically.
Insurance certificates, licenses, qualifications, and payment history in one place. Expiring credentials flagged automatically. Know who's cleared before they start work.
When a vendor submits a certificate, contract, or compliance document, the agent reviews it against current regulatory requirements and your own requirements. Deficiencies identified, the vendor notified with the exact gap and correction needed, and the record tracked to resolution. Onboarding that took three months completes in days.
Vendor compliance risk scales directly with the number of vendors you work with - physical or digital, local or worldwide. Automated tracking is the only way to manage it at volume.
Companies managing dozens of trades or subcontractors on a single project. One expired certificate, one non-compliant vendor on the job - the liability exposure is real. Automated credential tracking removes the manual audit entirely.
Agencies, firms, and tech companies that depend on freelancers, contractors, and software vendors. Contracts, insurance, data-handling agreements, and qualifications must be verified before any vendor touches the work. The AI compliance agent handles the review automatically.
Operations with high regulatory exposure and continuous vendor turnover. Keeping every credential current across a rotating roster requires a system, not a spreadsheet. Expiry flags and automated onboarding reviews manage the cycle without manual oversight.
We'll map your current vendor onboarding process, identify the compliance gaps, and show you what automated credential management looks like for your business.
FAQ
The system maintains a compliance profile for each subcontractor - licensing, insurance certificates, safety certifications, performance history, payment status. Before a subcontractor is assigned to a job, their compliance status is checked automatically. When a certificate or license is expiring, alerts fire in time to request renewal before the subcontractor's eligibility lapses.
Insurance certificates, license copies, and safety certifications are stored in the subcontractor profile with expiration dates. At 90, 60, and 30 days before expiration, the system sends renewal requests to the subcontractor and alerts the contractor's compliance team. When a certificate lapses without renewal, the subcontractor is flagged as ineligible for new assignments automatically.
The system tracks performance metrics by subcontractor - on-time start rate, completion rate, defect and rework rate, safety incident history, and billing accuracy. When a subcontractor's performance metrics deteriorate, the alert surfaces for review before the pattern becomes a project problem.
Subcontractor work orders capture scope, hours, and materials for each engagement. Invoices from subcontractors are matched against the approved scope and work order record before payment is released. Lien waiver requirements, conditional and unconditional, are tracked against payment milestones. Payments that require lien waiver submission are held until the waiver is received.
When a job requires subcontractor involvement, the system checks availability and compliance status across the pre-qualified subcontractor pool and generates an assignment recommendation. Subcontractors receive job details, site information, and relevant requirements directly. Status updates from subcontractors feed back into the main job record.
A standard subcontractor compliance and payment management implementation takes 6-10 weeks, including onboarding the existing subcontractor roster and configuring compliance requirements. Integrating with existing accounting systems for payment workflows adds 3-5 weeks.
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