Heavy haul moves require more pre-planning than most carriers can manage manually. One missed permit, one unverified bridge clearance, one escort who doesn't show - and the load sits while the customer's project timeline slips. The administrative load is as heavy as the freight.
State permits, utility notifications, route surveys, pilot cars, and police escorts all have to coordinate. When any one piece breaks, the whole move stops.
Superloads cross multiple state lines. Each permit has different validity windows, travel hour restrictions, and route conditions. Tracking them manually across a fleet means someone is always one day behind when a permit expires mid-transit.
Pilot car and law enforcement escort schedules live in phone calls and personal calendars. When an escort falls through at 5 AM, the move is dead for the day - and the carrier absorbs the standby cost while scrambling to rebook.
Survey photos, bridge ratings, and overhead clearance notes get taken by a driver and sent to a personal email. By the time the move runs again, nobody can find the documentation - so the survey happens twice and the cost gets buried.
Purpose-built for heavy haul - permit tracking, escort scheduling, route documentation, and move coordination on one platform.
Every permit tied to a move, with expiration dates, travel windows, and state-specific conditions stored in one place. The system flags permit issues before the truck rolls - not after it's stopped roadside.
Pilot car and law enforcement escort assignments tracked against move schedules. Confirmation required from each provider before move approval. When something falls through, dispatch sees it immediately and can rebook from a managed vendor list.
Survey notes, bridge ratings, overhead clearance measurements, and photos stored by route corridor. When the same lane runs again, the previous survey is available in seconds - and any conditions that changed since last time are flagged.
Every required step - permits, utility notifications, escorts, receiver confirmations - tracked against the move date. Nothing rolls until the checklist is complete. The system closes out items as they're confirmed, not assumed.
Customers see permit status, move window, and en-route progress without calling the office. Reduces check-in calls and creates a documented delivery record for project managers managing multiple equipment arrivals.
Escort fees, permit costs, survey costs, and standby charges captured per move. The system builds the invoice from actual records - no manual reconstruction and no missed billable items that eat into an already thin margin.
Start with The Audit. One session to map your workflows, find the highest-leverage problems, and build your plan.