Jobs close, invoices generate, and payment requests go out automatically - no manual entry, no billing lag, no revenue left on the table.
Every day that passes between job completion and invoice delivery is a day your cash isn't moving. Manual billing processes add days to that gap - field tickets need to be collected, time logs reconciled, purchase orders matched. TMI's invoicing infrastructure collapses that entire process to minutes by triggering invoice generation automatically when a job closes in the field.
Field data, time logs, material costs, and purchase orders are assembled into a complete, accurate invoice without anyone touching a keyboard. The invoice validates against the job estimate, catches line-item discrepancies automatically, and routes to your accounting system. What used to take an administrative cycle takes three minutes.
When a field crew closes a job in the system, the invoice process starts automatically. No end-of-day batch. No admin step. The trigger fires the moment the work is marked complete in the field.
Field tickets, time logs, material purchases, and PO data are pulled and assembled into a complete invoice. Costs are validated against the approved estimate. Discrepancies are flagged before the invoice goes out, not after a client dispute.
Invoices push directly to your accounting system - QuickBooks, Sage, NetSuite, or your ERP. Incoming vendor invoices are matched to POs automatically, duplicates caught, and the AP backlog that used to sit for days clears in hours.
Two systems that close the billing loop on both sides - client invoicing and vendor accounts payable - without manual coordination.
Invoices triggered by job completion events. Field tickets, purchase orders, and time logs auto-assembled and pushed to your accounting system. The step that used to take three days takes three minutes.
POs generated from approved job budgets, matched to incoming invoices, and routed for approval without manual entry. Duplicate payments caught automatically. AP backlog that used to take days closes in hours.
Invoice automation has the fastest payback for businesses completing multiple jobs per day - physical or digital, local or worldwide - where billing delays compound into meaningful cash flow gaps.
Progress billing, change orders, and subcontractor invoices managed automatically. Billing disputes resolved with job documentation already attached. Payment cycles shorten when invoices go out the same day work closes.
Field ticket processing automated end-to-end. Hours logged in the field become invoice line items without re-entry. Regulatory cost reporting generated alongside billing for clients with compliance requirements.
Same-day invoicing for residential and commercial service calls. Material costs from the van automatically included. Technicians close the job, the invoice goes out, and payment is requested - all while they're driving to the next call.
High job volume, tight margins. Every missed billing line is margin lost. Automated invoicing captures everything - labor, materials, travel, and ancillary charges - without relying on a technician to remember to note them.
Complex engagements with multiple phases, billable hours, and expense categories. Auto-assembled invoices ensure every hour and line item from every milestone is captured. Scope changes integrated into the billing record without manual consolidation.
We'll map your current billing cycle, calculate the revenue impact of your invoicing lag, and show you what automated billing looks like for your operation.
FAQ
When a tech marks a job complete in the field, the system assembles the invoice from the work order - materials used, labor time logged, any add-ons captured during the job. The invoice generates and sends to the customer before the tech drives to the next job. No manual invoice creation required.
TMI's documented outcome is invoice cycles compressed from an average of 9 days to same-day. At $3M in annual revenue, each day of compression in average invoice cycle improves monthly cash flow by approximately $8,000-$10,000.
Most businesses lose 5-15% of revenue to unbilled work - materials added mid-job that don't reach the invoice, verbal approvals for add-ons that get forgotten, invoice delays that let line items slip. When billing triggers from the work order at job close, every item that was captured in the field is included automatically.
TMI's billing system integrates with QuickBooks, Sage, NetSuite, and other accounting platforms. Invoices created in the field system sync to the accounting system without double-entry. Payments received update job records automatically.
The system tracks payment status against invoice terms and triggers follow-up sequences automatically - reminder emails at 7, 14, and 30 days past due. Accounts that reach a defined aging threshold get escalated to the appropriate person without manual monitoring of an aging report.
Billing automation typically deploys in 4-6 weeks, including integration with existing job management and accounting systems. Most companies see the ROI in the first billing cycle after launch.
TMI